Department: Business Development & Marketing

Fresh Studio, the leading agriculture consulting firm of Southeast Asia is looking for a Director’s Assistant

Fresh Studio is the leading agriculture consultancy and R&D firm in Southeast Asia. Our mission is to make our clients successful in the sustainable production and marketing of food. Since 2006, we have worked passionately to achieve this mission and assist our clients to improve all practices from farm to fork. Our professional international and multi-disciplinary team of 60 people works from five offices and two R&D locations. We focus with our business on Vietnam and Myanmar, but also work occasionally outside these two countries.

Over the past fifteen years we have built a multicultural team of experienced and talented professionals that share our mission, vision, and values to further develop the agricultural sector in Asia and Vietnam and Myanmar in specific.  As a growing business, we continue to look for dynamic and self-motivated individuals that can contribute to our team and add value for our projects and clients.

To further strengthen our team of consultants working on improving the production of fruits and vegetables in Vietnam, we are looking for a Director’s Assistant to be based at our Hochiminh office.

For more information about Fresh Studio, visit our website http://www.freshstudio.vn

I. Job identification

Position              :             Director’s Assistant

Department       :             Business Development

Location             :             HCM City, with regular travel to surrounding provinces

II. Key Organizational Relationships

Report to            :             Directors

Supervise           :             N/A

III. Summary of responsibilities

The Director’s Assistant is integral to support the management team’s strategic goals by facilitating company operations and development projects. This position involves organizing meetings, tracking project implementation and outcomes, and performing data analysis to inform management decisions. Key responsibilities include:

• Assisting the management team with operational functions and project development
• Providing accurate translation and interpretation of relevant information and documents

IV. Duties and responsibilities

Responsibilities:

• Operational Support
  • Prepare and compile business-related and project-specific reports for management meetings
  • Track project progress and ensure timely follow-up on action items
  • Develop and maintain project dashboards for management review
  • Collect and analyse data from various departments to evaluate impact on business operations
• Translation and Interpretation
  • Translate documents and materials, primarily from English to Vietnamese and vice versa, with a focus on agriculture
  • Provide interpretation during meetings, field visits, interviews, workshops, and events
  • Collaborate with relevant departments to gather, translate, and disseminate information, ensuring effective communication and smooth information flow
• Administrative Support
  • Organize management meetings, including preparing agendas and summaries
  • Act as the primary point of contact for internal and external communications, ensuring timely responses
  • Manage correspondence with stakeholders, including farmers, and partners
  • Prepare documentation and presentations for project updates and stakeholder communications
• Additional Responsibilities
  • Compile necessary information, including reports on sourcing activities and the collection and analysis of sourcing-related data as required
  • Perform other tasks as assigned by the Management team

V. Desired qualifications

Knowledge/ Experience:

• Master’s degree in agriculture, Food Technology, Business Administration, or a related field, with a strong interest in agriculture
• Experience in agriculture or post-harvest technology

Skills:

• Excellent communication skills in both English and Vietnamese, written and verbal
• Proficient in translation and interpretation to ensure clarity and accuracy
• Strong organizational and time management skills
• Ability to work independently and proactively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Attitudes:

• Eager to listen and learn, with a growth-oriented mindset
• Hardworking, meticulous, and detail oriented
• Willingness to visit farms and engage with farmers and agronomists
• Enthusiastic, helpful, and capable of working under pressure
• Open to short business trips as a routine basis as required

Ability & Personality:

Proactive, with a creative and assertive mindset.